Williams Sportsmen’s Club – Board Meeting Minutes

Wednesday, December 10th, 2025

Position	Member	Presence
President	Martin Martin	Present
Vice President	Bruce Speirs	Present
Treasurer/Sporting Clays Director/RSO	Warren Weir	Absent
Membership Director/RSO	Tim Topell	Present
Chief RSO/Board Member	Wynn Simon	Present
Secretary/Board Member	Sonya Clauer	Present
Webmaster/Board Member/RSO	Judson Swearingen	Present
Board Member/RSO	Sheldon White	Absent
Board Member/RSO	Chris Mayer	Present
Lead RSO	Bill Cannon	Present
RSO	Dale Vicari	Present
RSO	Glen Mayernick	Present
RSO	Fabrizio Mariotti	Present
Member	Janine Topell	Present

1. Pledge of Allegiance

2. Call to Order:

Meeting called to Order at 3:56 PM w/Pledge of Allegiance: Martin Martin – President 

4. Roll Call

5.         Approval of November 2025 Meeting Minutes & December 2025 Agenda: 

Motion to Approve: Wynn Simon, Seconded by: Tim Toppell: Motion Passed.

6.         Officer’s Reports: 

President (Martin Martin): 

1. Range to be closed December 24th and December 31st.  Possibly closed December 28th due to missing RSO staffing, Wynn Simon to update BOD.

2. Range Permit – Will re-initiate action in January. WSC to offer the City of Williams to pay for the permit to move the process along – not to exceed $2,000. 

Motioned by: Wynn Simon, Seconded by: Tim Topell. Motion Passed.

Vice President (Bruce Speirs): 

SOP Revisions – Pending/To be sent to BOD for Review/Final Approval

Secretary (Sonya Clauer): None

Treasurer (Presented by: Bruce Spiers – Warren Weir (absent)): 

Balance – $18,256.88 – CD $5,110.04 – Income $922.00 – Outgoing Checks $4,172.16 (insurance) & $1,032.41 (other).

Board Reports:

Membership Reports (Topell): 

20 New members, 492 total.

Family memberships are going up.  

Sporting Clays (Speirs Presented: Warren Weir Absent): 

Next shoot December 14th

Range usage Totals – Simon

RSO Cadre Status (Simon):

8 NRA RSOs

27 RSOs. 

Range Usage & RSO Duty Totals to Date (Simon):

1143 members and guests participated.

Range Activities (Simon):

Ladies upcoming shoot.  NRA curriculum.  The NRA First Steps program was great. 14 Ladies participated, 9 on a waiting list.

New RSOs – What is our vetting process/due diligence for volunteer RSOs?  Should we come up with some?  -Simon.  Martin: We should look into background checks.  Swearingen: Livescan, simple yes/no. Simon/Martin/Speirs to research and bring to BOD.

RSOs needed – if you are at the range and see a member/user of the range, advertise that we need good RSOs. – Speirs. Bill Canno: handout/flyer/brochure – what is a WSC RSO and what is required of one? People need more information before signing up for a position. Speirs/Simon research.

Committees Reports:

Webmaster (Swearingen): Figuring out our website.  Some reformatting needed.  Cannot find the backdoor for uploading pdfs.  Has a contact that knows WordPress to assist.  Currently working on the calendar. Tim Topell: Do all the current links work? Swearingen: Yes, as far as I know.  Glen Mayernick: Signed up for an RSO day, it didn’t work. He did sign up two new members today, so that section is currently working.

Tactical Firearms Challenge (Cannon):

Next shoot – December 13th 

Went out and checked the status of our targets – 95% are good to go and in decent condition.

The radio ad contract is up soon.  Should we renew it? Martin Martin: We should probably wait until Spring. Social media person needed – Bruce to ask in the next newsletter for volunteers.

Range Maintenance Team (Mayernick):

Set up a 200 yd target today.

Will set up at 100yds right hand side next.

Archery Planning Committee (Murphy – Absent):

Unfinished Business:

Status of New Range Signage – Martin:  Finished the plastic parts, will put lettering on it, Glen Mayernick to finish.

Proposed Expanded ‘RSO Range Use Parameters’ – Martin: To be added to SOPs. Speirs TBD.  Wynn Simon: What does this mean?  Martin Martin: RSOs had the privilege to have a key and could use the range on off-duty times.  Speirs: If you go off hours and bring guests to shoot, who is liable? Martin: If you are the acting RSO, you should need approval from WSC BOD.  Dale Vicari: If they are non-members, I have them sign in and use our forms for liability. SOPs TBD.

Range committee to implement new Steel Target Types, Placements, SOP Revision – Topell – Completed.

Youth Scholarship – Reese – On hold

USPSA Match Proposal – Reese – On hold

Prepare for 2026 WSC Budget & Event Scheduling – Speirs

City of Williams September 2026 “Rendezvous Days” request for WSC RSOs for black powder shoot at Buckskinner Park, will check back in after the first of the year. – Martin

2026 WSC Budget & Event Scheduling due in January – Weir

Outreach for Grant Writer – Speirs

All WSC Board Members to be RSOs & carry collateral assignment – Martin. Speirs: Was discussed previously.  There is a list emailed out to the BOD listing duties/responsibilities.

WSC to implement RSO recruitment effort – Speirs

Bull horn donated by Wynn Simon.  No need for PA $200 NOT spent. – Speirs

Bylaws Change for Board Annual Planning Meeting – Set Date – Martin. Two Planning Meetings to take place each year.  Motioned by: Wynn Simon, Seconded by Tim Topell.  Motion Passed.

New Business (Motion for Presentation, Second to Discuss, Vote to approve or reject):

Wynn Simon: John Montgomery – He works in CA during the week and he got a CA CCW (roughly $1,000), something WSC could offer? Tabled.

Tim Topell: Rubber dummy guns for the range box?  Used for showing holds without using an actual firearm.  Martin: That would be under the title “Instructor”.  Topell: just to use/show safety measures.  Simon: RSOs are there to enforce safety and SOPs that should fall under it.  *“Safety Guidance” rubber dummy handgun not to exceed $50 to be purchased and placed in the range box. *  Motioned by Wynn Simon, Seconded by: Tim Topell. Motion Passed.

Speirs: Shout out to Glen Mayernick for all your hard work and Fabrizio Mariotti for the chocolate snacks. We appreciate you all.

Adjournment: 

Next WSC Board Meeting:

Set for Wednesday January 14th, 4:00PM at the 

American Legion Hall 425 W. Grant Ave. Williams, AZ.

Motion to adjourn: 

4:56 PM. Motioned by: Wynn Simon Seconded by: Tim Topell.  Motion Passed.