Williams Sportsman’s Club – Board Meeting Minutes
Wednesday, January 14th, 2026

1. Pledge of Allegiance
2. Call to Order:
   Meeting called to Order at 4:02 PM w/Pledge of Allegiance: Martin Martin – President 
3. Roll Call
4.         Approval of December 2025 Meeting Minutes & January 2026 Agenda: 
   Motion to Approve: Sheldon White, Seconded by: Bruce Speirs : Motion Passed.
5.         Officer’s Reports: 
   A. President (Martin Martin): 
6. Range Permit – Will rer-initiate action with City Manager/USFS.  Martin met with Tim Pettit & USFS rep.  Lack of the permit is limiting our grants and range activities.  Tim agreed to us paying for the site testing.  A proposal will be sent to Martin.
7. Williams Rendezvous next meeting Friday February 13th – 11AM Council Chambers. Clauer – That date may change, will add Martin & Speirs to the email list. Speirs – WSC will not be volunteering in an official capacity, but any WSC RSO that wants to can volunteer their time.  NRA RSOs.  
8. Minutes from the October Williams Range Users Group – Good meeting.  WSC had a large section including what we do, how we operate.  Notes will get to the club soon from Martin.  
   4.  WSC Business cards – Newer green card done by Jeff Reese.  Would any of the board members want to have their own card?  Cards are sometimes used as a free day at the range.  Topell – When the cards were first done, there wasn’t much feedback.  Weir – We are a large club, we don’t necessarily need that.  Simon – No more free days.  Clauer – Only use them for when we have a booth at an event.  Martin – let’s leave things as they are.  
9. Martin would like to separate motions outside of the minutes as well.  Separate the motions/actions/etc.  Martin will take a look at a method to see what works best..
   B. Vice President (Bruce Speirs): None
   C. Secretary (Sonya Clauer): None
   D. Treasurer (Warren Weir):
   1. Balance – $17,450.63- CD $5,130.31 – Income $210.00 in membership – Outgoing Checks $361.50.
      2. CD up for renewal, will let it continue to roll over.
10. Warren Weir will be retiring and complete his roles with the WSC the 1st of April.  Bill Townsend will be taking over Sporting Clays. Speirs – James Arnold works at CAL Ranch, he receives a discount for ammo. Something to take note of.  
    THANK YOU WARREN.  You have done a great job carrying both roles with the club, we really appreciate you and all that you have done for us and our members..
    7.        Board Reports:
    A.        Membership Reports (Topell): 
11. 12 New members, 501 total.
12. Family memberships are now more than the senior members.
13. 42% of our total members signed up in 2025.   
14. Cleaned up the membership form. Do we need an attorney to review our forms?  Clauer: Since we have several designations with the NRA, do they not offer legal assistance and standard forms?  Martin – Will check in with Locked In. Simon – to check our resources available within the NRA scope. Committee: Martin Martin, Tim Topell, and Wynn Simon to research and come up with legal issues to bring to an attorney if needed. 
    B. Sporting Clays (Warren Weir):
    1. 13 Shooters
    2. Next Shoot January 25th (Clauer to attend to finalize the shotgun sale)
       C. RSO Cadre Status (Simon):
15. 15 NRA RSOs
16. 27 RSOs
17. RSOs are still needed.  Can we get that advertised?
    D. Range Usage & RSO Duty Totals to Date (Simon):
    1. 1221 members and guests participated in 2025.
       E. Range Activities (Simon):
    2. Need dates for other users on the calendar.
18. Spoke to Jeff Reese – he is involved with FNRA, he is getting involved in shooting scholastic youth shooting.  Would we be interested in youth pistol shooters?  Clauer:  We’ve tried, once you bring up lesson plans, they back away.  Sonya gets approached for youth shoots all the time.  Our town looks to WSC to support the kids, not an outside organization.
19. .22 ammo – We need to re-up our supply
20.         Committees Reports:
    A.        Webmaster  (Swearingen): 
21. Printed out our statistics.  Presented to the board.  50 visitors in the last week, only 2 of those visitors looked at the safety rules.
22. Down 30% in activity.  Could be climate driven.
23. Will draft an email to Jeff Reese and CC Martin Martin on the few things he needs assistance with.
24. Speirs – in that upcoming meeting with Jeff & Judd, could Martin make sure the tasks/responsibilities are clear?
25. Marin Martin – Jeff Reese would be willing to do the website, but since Judd has taken over, Martin would like Judd to continue and Jeff could handle the facebook page and maintain the calendar.  Idea to have a “users” category, that the WPD would be more in the know, helps with privacy.
    B. Tactical Firearms Challenge (Cannon):
    1. Next shoot – February 14th  
26. Had zero shooters – also 4 inches of snow.
27. Martin – Thanks to Bill & Dale.  There have been a lot of changes and hard work out there are at the range.
    C. Range Maintenance Team (Mayernick – Absent):
    1. N/A
       D. Archery Planning Committee (Simon presented – Murphy – Absent):
    2. Murphy is out of town, will come back soon to work on the archery planning committee.  He hasn’t forgotten about it.
28.         Unfinished Business:
    A. 2026 WSC Budget & Event Scheduling Due – February.  Simon – can I continue to receive reimbursements?  The board would like a budget line item if possible.  
    B. WSC to implement RSO recruitment effort – Simon
    C. Outreach for Grant Writer – Speirs put in the newsletter, has not heard anything.  Has a neighbor who may consider it, will update the BOD.
    D. Range Committee to implement new Steel Target Types, placements, SOP Revision
    E. New range signage – The sign is up, just needs to be anchored.  Also, looking to add lane numbers to the range to help keep the line clear.
    F. Bylaws Change for Board Annual Planning Meeting/Executive Meeting.  Saturday, May 2nd, 2026, 12PM.  At Martin Martin residence.  Comments due to Bruce by April 5th.
29.         New Business (Motion for Presentation, Second to Discuss, Vote to approve or reject):
    A. New bench rest fixtures.  Martin – bags kept falling apart, getting shot up.  Ordered a few new ones to see which style works best.  Old ones should go into a separate tub.  Simon to handle.
    B. NRL22 National Rimfire League type events proposal. Mayer – every BOD should look online and see what goes on, it is a specialized competition.  We could do it but need more information.  Watch one out at Gunsite in Paulden.  Speirs – could do similar events on our own. We may not want to be in the actual league.
    C. Swearingen
    1.  In the financial world, it looks like we are going into a time of high inflation.  WSC should look into our costs and make bigger purchases earlier than later this year.  
    2.  Issues with cellular phones recently.  We can text 911 if we have an emergency at the range.  We could look into a separate type of communication or app on our phones for safety.  Signal Private Messenger is recommended.  There is a large uptick in communication failures.

11.        Adjournment: 
A.       Next WSC Board Meeting:
Set for Wednesday February 11th, 4:00PM at the 
American Legion Hall 425 W. Grant Ave. Williams, AZ.

B.      Motion to adjourn: 
5:32 PM. Motioned by: Wynn Simon Seconded by: Tim Topell.  Motion Passed.